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Career Details
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Career Details

43-1011.00 - First-Line Supervisors of Office and Administrative Support Workers


Directly supervise and coordinate the activities of clerical and administrative support workers.


Key Facts
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Bright Outlook
1
Career Details
Green Job
Career Details
Current Employment
1,466,100
Estimate
Forecasted Employment
1,587,300
Estimate
Change in Employment
+121,200
Estimate
Change in Employment %
+8.3%
Estimate
Tasks
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Tasks
The tasks listed below can be performed to prepare you for a career in this field.
Core
  • Resolve customer complaints or answer customers' questions regarding policies and procedures.
  • Supervise the work of office, administrative, or customer service employees to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems.
  • Provide employees with guidance in handling difficult or complex problems or in resolving escalated complaints or disputes.
  • Implement corporate or departmental policies, procedures, and service standards in conjunction with management.
  • Discuss job performance problems with employees to identify causes and issues and to work on resolving problems.
  • Train or instruct employees in job duties or company policies or arrange for training to be provided.
  • Evaluate employees' job performance and conformance to regulations and recommend appropriate personnel action.
  • Review records or reports pertaining to activities such as production, payroll, or shipping to verify details, monitor work activities, or evaluate performance.
  • Recruit, interview, and select employees.
  • Interpret and communicate work procedures and company policies to staff.
  • Prepare and issue work schedules, deadlines, and duty assignments for office or administrative staff.
  • Maintain records pertaining to inventory, personnel, orders, supplies, or machine maintenance.
  • Compute figures such as balances, totals, or commissions.
  • Research, compile, and prepare reports, manuals, correspondence, or other information required by management or governmental agencies.
  • Coordinate activities with other supervisory personnel or with other work units or departments.
  • Develop or update procedures, policies, or standards.
  • Make recommendations to management concerning such issues as staffing decisions or procedural changes.
  • Consult with managers or other personnel to resolve problems in areas such as equipment performance, output quality, or work schedules.
  • Participate in the work of subordinates to facilitate productivity or to overcome difficult aspects of work.
Supplemental
  • Analyze financial activities of establishments or departments and provide input into budget planning and preparation processes.
  • Design, implement, or evaluate staff training and development programs, customer service initiatives, or performance measurement criteria.
  • Develop work schedules according to budgets and workloads.
  • Monitor inventory levels and requisition or purchase supplies as needed.
  • Discuss work problems or grievances with union representatives.
  • Plan for or coordinate office services, such as equipment or supply acquisition or organization, disposal of assets, relocation, parking, maintenance, or security services.
  • Arrange for necessary maintenance or repair work.
  • Keep informed of provisions of labor-management agreements and their effects on departmental operations.
  • Coordinate or perform activities associated with shipping, receiving, distribution, or transportation.
  • Plan layouts of stockrooms, warehouses, or other storage areas, considering turnover, size, weight, or related factors pertaining to items stored.
All data sourced from US Department of Labor, Employment & Training Administration O*Net Database.
Knowledge
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Knowledge

The items listed below are organized into sections that contain knowledge useful for pursuing a career in this field. Each section also contains a "Percentage of Importance" statistic that shows how relevant an item is to the occupation.
 Administration and Management
  • 90%
    Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
 Customer and Personal Service
  • 85%
    Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
 English Language
  • 74%
    Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
 Clerical
  • 74%
    Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
 Computers and Electronics
  • 66%
    Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
 Personnel and Human Resources
  • 63%
    Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
 Economics and Accounting
  • 62%
    Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
 Education and Training
  • 59%
    Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
 Mathematics
  • 58%
    Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
 Law and Government
  • 52%
    Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
 Public Safety and Security
  • 51%
    Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
All data sourced from US Department of Labor, Employment & Training Administration O*Net Database.
Tools
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Tools
The tools listed below include machines, equipment, tools, and software that is useful for individuals who are interested in this career.
 Computer data input devices
  • Computer data input scanners
  • Scanners
 Computer printers
  • Computer laser printers
 Computers
  • Desktop computers
  • Laptop computers
  • Personal computers
 Duplicating machines
  • Laser facsimile machines
  • Photocopiers
  • Photocopying equipment
 Projectors and supplies
  • Liquid crystal display LCD projectors
 Personal communication devices
  • Multi-line telephone systems
All data sourced from US Department of Labor, Employment & Training Administration O*Net Database.
Technology
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Technology
The technologies listed below include machines, equipment, tools, and software that is useful for individuals who are interested in this career.
 Content management software
  • Adobe Systems Adobe AcrobatHOT
  • Document management system software
  • Dropbox
 Business function specific software
  • ADP Workforce NowHOT
  • Contract management software
  • Google DriveHOT
  • HCSS HeavyBid
  • HCSS HeavyJob
  • Human resource management software HRMS
  • Microsoft OfficeHOT
  • Microsoft ProjectHOT
  • Microsoft SharePointHOT
  • Microsoft Teams
  • Oracle TaleoHOT
  • Project management software
  • Slack
 Operating environment software
  • Apple macOSHOT
  • Handheld computer device software
  • Microsoft WindowsHOT
 Data management and query software
  • Blackbaud The Raiser's Edge
  • Blackboard software
  • Data entry softwareHOT
  • FileMaker Pro
  • IBM Cognos ImpromptuHOT
  • LexisNexis
  • Microsoft AccessHOT
  • MicroStrategyHOT
  • Oracle Eloqua
  • Oracle softwareHOT
  • Qlik Tech QlikViewHOT
  • Salesforce softwareHOT
  • SAP Crystal ReportsHOT
  • TableauHOT
  • YardiHOT
 Finance accounting and enterprise resource planning ERP software
  • Bookkeeping software
  • Delphi Technology
  • Fund accounting software
  • Intuit QuickBooksHOT
  • Intuit Quicken
  • Microsoft DynamicsHOT
  • Microsoft Dynamics GPHOT
  • NetSuite ERPHOT
  • Oracle E-Business Suite Financials
  • Oracle Fusion ApplicationsHOT
  • Oracle HyperionHOT
  • Oracle JD Edwards EnterpriseOneHOT
  • Oracle PeopleSoftHOT
  • Oracle PeopleSoft FinancialsHOT
  • Payroll software
  • Sage 50 Accounting
  • SAPHOT
  • SAP Business ObjectsHOT
  • Tax software
 Networking software
  • CitrixHOT
  • IBM Domino
 Content authoring and editing software
  • Evernote
  • FacebookHOT
  • Google DocsHOT
  • JamBoard
  • Loom
  • Microsoft ExcelHOT
  • Microsoft PowerPointHOT
  • Microsoft Publisher
  • Microsoft VisioHOT
  • Microsoft WordHOT
  • Screencastify
  • SmugMug FlickrHOT
  • Social media sitesHOT
  • Work scheduling software
  • YouTubeHOT
 Information exchange software
  • GroupMe
  • IBM NotesHOT
  • LogMeIn GoToMeeting
  • Microsoft ExchangeHOT
  • Microsoft OutlookHOT
 Industry specific software
  • Healthcare common procedure coding system HCPCSHOT
  • Henry Schein DentrixHOT
  • IBM SPSS StatisticsHOT
  • Medical condition coding softwareHOT
  • Medical procedure coding software
  • MEDITECH softwareHOT
  • MinitabHOT
 Network applications software
  • Microsoft Internet Explorer
  • Mozilla Firefox
  • Web browser software
All data sourced from US Department of Labor, Employment & Training Administration O*Net Database.
Certifications
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Certifications
The certifications listed below are useful to pursue if you are interested in a career in this field.
 Specialty
 Advanced
 Product/Equipment
 Core
All data sourced from US Department of Labor, Employment & Training Administration O*Net Database.
Licensing
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Licensing
The licensing information below is organized into sections and is useful for pursuing if you are interested in a career in this field.
No specific licensing information is listed for this occupation in the area you have selected.
All data sourced from US Department of Labor, Employment & Training Administration O*Net Database.
Related Programs
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Online Programs related to this career, offered by participating institution(s), are listed below.

Clicking on the Degree programs in the list below will take you away from the Careers page.
INSTITUTION
PROGRAMS
Blue Ridge Community College
Brightpoint Community College
Eastern Shore Community College
Germanna Community College
J Sargeant Reynolds Community College
Laurel Ridge Community College
Mountain Gateway Community College
Northern Virginia Community College
Paul D. Camp Community College
Rappahannock Community College
Southside Virginia Community College
Tidewater Community College
Virginia Peninsula Community College
Virginia Western Community College
Wytheville Community College